How to Plan Your New Space for Office Moving

Dustin Staiger

Relocating from one office to another is a hectic time. After you’ve hired the best office moving partners and followed the guidelines in our Office Moving Checklist, there’s still one more important step: Organizing your furniture and equipment in your new office.

Yet Another Reason to Partner with Office Movers

It’s easy to begin celebrating your move as soon as your office belongings have arrived in your new location. But casting off the reorganizing and unpacking process as something “we’ll get to later” is not the best way to start off in your new office. 

Another reason you should partner with an expert office moving company is that after a big move, you and your employees will most likely lack the mental and physical energy it takes to reorganize and unpack your items in your new location properly. Putting this off results in a lack of organization and clutter that gives way to a loss in productivity your clients and customers will have to pay for.

During your office moving process, plan your new space with these 3 best practices from Office Moving Experts.

Respect Every Entryway in Your Workspace

According to Sharon Florentine of CIO, as you decide where to place your furniture and equipment, keep your biggest furniture pieces as far away from your doors as possible. Placing furniture near doors not only clutters areas, but it also makes it unsafe for employees moving in their individual office contents. This could result in injuries for employees throughout the time items and furniture need to be readjusted.

By creating distance between bigger, bulkier items and your entryways, you ensure the best first impression

According to Fung Shui expert Rodika Tchi, the organization of your furniture as you move into a new location helps establish a foundation for the energy and potential that will take place in that room. By creating distance between bigger, bulkier items and your entryways, you ensure the best first impression of your new office space for yourself and co-workers/employees.

Create Balanced Composition

While it does matter, keeping your office aesthetically pleasing is usually something you can perfect throughout the first several weeks in your new location. Keeping a balanced composition, however, is more important. “An unbalanced composition can lead to tension,” says Smashing Magazine’s Steven Bradley, “When a design is unbalanced, the individual elements dominate the whole and the composition becomes less than the sum of its parts.

High-traffic areas should be planned for, not improvised

Keeping your new office balanced during move-in does include the configuration of your furniture, but it also pertains to the way you combine your furniture with different, smaller elements including ancillary items. One tip to create visual balance throughout your office is placing statement art and other décor items on walls opposite your largest furniture pieces. 

Remain Aware of Traffic

Time is limited when you’re moving offices and racing to get your company up and running again. One of the simplest yet effective tips for acclimating to your new space is making it easy for people to get to workspaces. To accomplish this, remain aware of any windows, doors, or barriers (particularly in shared collaboration areas) and place desks and chairs in easy-to-get-to spots.

Another Feng Shui expert, Ann Bingley Gallops, suggests that the alignment of your desk with respect to the flow of traffic in and out of your work area has a direct correlation to mental and emotional health. For the sake of office wellbeing, high-traffic areas should be planned for, not improvised. 

Your office moving process will be multi-faceted. Yes, it is most important to focus on physically moving items from one building to another. Still, the way you plan your space at move-in can impact the first several weeks in your new workplace as well as the future success of your company.


  1. Your Office Moving isn’t done when you move furniture and equipment, but when you’ve reorganized and unpacked (otherwise, you’ll lose productivity).
  2. Partner with Office Moving experts to ensure you and your employees have the mental and physical energy to properly enter your new space and get back to work.
  3. Properly entering your new space involves respecting entryways, creating visual balance, and remaining aware of where traffic flows in the office.